Volunteer Positions
Announcer: The Announcer uses the PA system to notify the swimmers what event is being swum currently and what the next two events are. Announces first, second and final calls for each event; plays music during swims; and makes other various announcements throughout the meet such as acknowledging our sponsors, promoting concession and swim shop items, and recognizing record breakers. This position works closely with the starter to keep the meet running smoothly. **Must provide your own music on your phone.
Computer Helper: This position works with the Computer Rep to verify that the official time recorded on the Event Card matches the time entered into the computer.
Concessions: This position works at the Concession stand selling drinks and snacks to parents and swimmers. There is preparation work needed on Saturday morning at swimmer check in and clean up after the meet.
Dolphin Timing Systems Coordinator: Coordinates the Dolphin Timing System. Must be trained for this role.
Event Board/Swimtopia: This position works the event board and runs the app by changing Events and Heats of Strokes as they occur. Volunteer for this position will need a wifi-enabled smartphone or tablet (android or apple) and charger.
Exchange Judge: This position makes sure the exchange between swimmers during the relays is legal. This position requires certification, which is provided by training from the Team Coach and the Northwest Swim Circuit. Required to attend an Officials Clinic prior to the start of the season. The relays are held at the beginning and the end of the meet.
Head Timer: Head Timer is responsible for organizing and briefing the Lane Timers on their duties prior to the meet, and shall be in charge of the Lane Timers throughout the meet, with authority to remove and replace any Lane Timer, with the approval of the Home Meet Director. Head Timer is responsible for running two stop watches for use as backups during each heat of each event should a Lane Timer’s watch malfunction. This position requires certification, which is provided by training from the Team Coach and from the Northwest Swim Circuit.
Heat Ribbons: This position awards "Heat Winner" ribbons to swimmers who win an individual heat within an event, regardless of disqualification or final standing.
Hospitality: During home meets, this position provides coaches, officials, timers and all other on deck volunteers with water.
Merchandise: Works at the merchandise table helping to sell and collect money for Hurricane merchandise.
Photographer: This position works the entire meet, photographing the swimmers during races, candid shots of swimmers, families and volunteers around the meet. Upload photos onto the Hurricanes Shutterfly account. **MUST HAVE YOUR OWN CAMERA, cannot be the camera on your phone.
Ready Bench: This position involves lining up the swimmers by: event, heat, and lane and gets them to the starting blocks in the correct order and on time. This is a fast paced volunteer position that requires an audible voice, be organized and able to organize people quickly, and be able to react quickly and effectively to changing circumstances.
Runner: This position makes sure the Event Cards are distributed to the Timers before the event and are picked up from the Timers after the event. They are also responsible for taking Disqualification Forms from the Stroke Judges & Exchange Judges (during relays) to the Scoring Table. This is a very active position and needs someone who can be on his or her feet for a couple hours.
Scoring Table: Scorers write the official time on the Event Cards, organize the cards for data entry into the computer program, and attach Disqualification Forms to the appropriate Event Cards.
Security: Walk the perimeter of the Age Group Tent Area throughout the meet to be sure our kids are in their tents and no strangers are hanging out or causing trouble. This position is only used for the Red & White Meet since it is in the evening.
Set-Up Friday Night: This position helps with set up of pool deck equipment on Friday night prior to a home meet. This position requires heavy lifting and volunteers must be over age 15.
Set-Up Saturday Morning: This position requires you to arrive early prior to the meet start and prior to swimmer check in. Volunteers for all meets help unload the equipment & tents and set up the age group tents, and volunteers for home meets help set up the pool equipment as well. This position requires heavy lifting and volunteers are required to be over age 15.
Starter: The Starter announces the event about to be swum, calls the swimmers to the starting blocks, and begins the race by using a tone button starter system. This position requires certification, which is provided by training from the Team Coach, and by attending a Circuit Clinic. Required to attend an Officials Clinic prior to the start of the season.
Stroke Judge: This position watches the swimmers from both teams during the event to make sure they are swimming the strokes legally. Disqualification Forms are filled out and initialed by the stroke judge for swimmers who are not swimming legally. This position requires certification, which is provided by training from the Team Coach and from the Northwest Swim Circuit. Required to attend an Officials Clinic prior to the start of the season.
Teardown: This position requires you to stay past the end of the meet. For Away meets, volunteers help teardown the age group tents and for Home meets volunteers help teardown the Pool Deck Equipment as well. Please load the tents into our transport vehicle and/or the equipment into the shed. Heavy lifting is required and volunteers are required to be over age 15.
Tent Parent: Hurricane swimmers sit together in their age groups during the meets and the Age Group Parent - otherwise known as a Tent Parent - supervises the tent for a particular age group. During meets, the tent parent marks arms of swimmers with event/heat/lane, works with an assigned Coach to make sure the relays are covered, keeps track of swimmers between events, and gets swimmers to the Ready Bench on time with caps and goggles. For the younger age groups, this job may also involve making sure the swimmers eat, hydrate, and use the restroom at appropriate times so as not to miss their races.Tent Parents must arrive before the meet starts at the designated time and stay until all swimmers have been released to their parents.
Timer: Timers are responsible for using a stopwatch to time the swimmers in their event and writing it on their Event Card. This position needs someone who can stand in the sun for the extent of their shift.
